The Only Time Universal Search Matters in Your Accounting System

People ask us when it’s a good time to use GetX, our so-called universal search tool for Sage 100 ERP.

This is what we tell them: “Use GetX when you know what you’re looking for.” Also, when what you’re looking for is not calculated data, there is a good chance GetX is the way to go.

In other words, if what you’re seeking is actually in the system (as opposed to a report or a graph that gets calculated when you run a report or a dashboard), GetX can likely provide the information, and more choices about what to do with it, faster and with less hassle than the way you’re using Sage 100 ERP today.

GetX - When You Know What You're Looking For

GetX – When You Know What You’re Looking For

It’s a whole new way of thinking about your system. A better way. Better not in the sense that every single little thing you do will be improved, but better in the way that everyone on your team, by using universal search, will be more confident with Sage 100 ERP. They will work faster, find it easier to detect and correct data errors in the system, and be more confident using the system.

Consider why we use Google in the first place. We turn to Google because when we know what we’re looking for, we likely don’t want to type this in more than once:

The same holds true with another huge collection of data—your accounting/ERP system. Whether your Sage 100 ERP database is 255 million MB or 1.5 TB, universal search will make your system better.

While others navigate menus, folders, tasks, screens, tabs, and buttons, GetX users simply enter the data they know they are seeking and immediately start taking action.

Which do you think is faster? Which do you think is better for customer service, or internal communication? If you were training a new employee to use your Sage 100 ERP system, do you think they would gain more confidence, faster, if they could rely on a search tool similar to Google?

By comparison, traditional navigation seems a little like keeping the data behind a bolted door with 5 padlocks.

GetX Search for Sage 100 ERP by xkzero. You might be pleasantly surprised by what you find.

Contact us at or 847-416-2009 with any questions!

 We offer a no obligation, 30-day free trial. Installing GetX is a snap.  

Sage Summit 2014 Innovation Sessions


Have you booked your trip to Sage Summit 2014 in Las Vegas yet?  With attendance already north of 6,000, Summit promises to be an entirely new experience for Sage users and business partners this year with a whole new look at how you grow your business from here.

xkzero’s own Paul Ziliak will be a featured speaker from 1 to 1:45 p.m. Wednesday, July 30 in the Innovation Theater, on the topic, “Why mobile, why now?  A decision maker’s guide to business success.” When building your conference agenda you will find this as session BUS-503.

Session BUS-503 Sage Summit 2014

Session BUS-503 Sage Summit 2014

But Paul won’t be alone.  Sage has assembled a world class collection of speakers providing unique business and insights.  Scheduled speakers include Biz Stone, Co-Founder of Twitter, Robert Gibbs, former White House Press Secretary to President Barack Obama, Karl Rove, former Deputy Chief of Staff to President George W. Bush, Magic JohnsonJessica Alba and more.

And because 6,000 people have at least as many interests, the Sage Summit schedule contains over 400 educational events built around topics such as Business Performance in the Digital Age, Industry Best Practices, Managing Risk and Data Security, Maximizing Your Workforce and Benefits, Navigating the Regulatory Landscape, and Strengthening Sales, Marketing and Customer Relationships.

It really begs the question, while these 6,000 people are in Las Vegas, what will you be doing to grow your business forward?

You’ll also find xkzero as a Sage Summit sponsor on the exhibit hall floor in booth 414.  We hope to see you there!

Because the stakes run high to delight consumers.

Why are we doing mobile?  Because the stakes run high.

I’m paraphrasing Marie Wieck, General Manager, IBM MobileFirst because I think it is a very powerful point and something to be taken seriously, and not just by customer-facing businesses.

“As mobile apps become a primary touchpoint with clients, the stakes run high to delight consumers. At the same time, the cost of a poorly designed app can significantly impact both the brand and the bottom line,” said Marie Wieck, General Manager, IBM MobileFirst.

In other words, it had better be good and it had better work.

Marie Wieck, General Manager, IBM MobileFirs

Marie Wieck, General Manager, IBM MobileFirs









Paul Ziliak




How can I help my business with a mobile ERP sales app?


Let us count the ways.

xkzero Mobility for Sage ERP X3 – available late 2013.

What Can A Sage Mobile App Do For My Business?

If you would like to learn more about xkzero Mobility, Sage Mobile Sales, or would like to share your mobile ideas with us, please contact us at

Is universal search for ERP valuable?



By Paul Ziliak, co-founder, xkzero

Is universal search for ERP valuable or important? (Or is learning how to navigate menus considered a more efficient way of retrieving and acting on basic data?) Could universal search be useful in finding obscure or unusual data? How about very specific but random data such as a dollar amount that is missing?

Does universal search add value to an ERP? I’ve heard that typical clerical workers spend as much as 25% of their time accessing basic data. Tests seem to indicate that universal search can reduce time accessing basic data in ERP by up to 70%. Is that true?

We’ve found universal search tools for ERP to be extremely valuable in our own internal use.  Many whom we’ve have introduced to universal search for ERP instantly made it a tool they used daily.  But curiously some have not adapted it and cast it aside as a curiosity.  The only logical explanation we can come up with is that some people don’t care to change their routines.

If you’ve had experience with universal search and ERP, good or bad, we’d love to hear from you @erp_apps, or at 847-416-2009.



5 Critical Success Factors: How To Convert Your Mobile ERP Sales App Into a B2B Customer Selling Machine

[How to enable mobile sales app for Sage 100 ERP to be a B2B app for your customers.  03:27]

Wouldn’t it be awesome to offer your customer a B2B mobile sales app for their smartphone or tablet to allow them to do business with you whenever and where ever they are? You provide your customer with an app, give them a private login and password – and voila – your customer is using an app on their mobile device to query orders, query inventory, place new orders and so on.  If that day is not upon us yet, why not?

Here are 5 critical success factors we think are necessary in order to make that happen:

  1. Your mobile app needs to have a back end that allows you to assign user logins that map to one specific customer record in your ERP.
  2. The back end should also allow you to restrict inventory
  3. The app should follow the pricing rules you’ve built in your ERP
  4. The app should be simple, simple, simple for your customer to obtain
  5. Last but not least, enabling this technology should be inexpensive for you.  Technologies are changing rapidly – especially in the mobile space – so investing in something expensive does not seem prudent.

It begs the question, if a B2B mobile app that works with your ERP is available and fits these criteria, are there benefits to a manufacturer or wholesale distributor suggesting that now is the time to get ahead of your competition and offer B2B mobile apps to your favorite customers?

xkzero is passionate about mobility especially as it relates to ERP systems.  If you have a thought or comment please drop us a line at or visit our website at


Rule #1: When Choosing a Mobile Sales App, Know Your Industry

Mobile Field Service for Sage 100 ERP by MSI Data

Mobile Field Service for Sage 100 ERP by MSI Data

If there is one thing we at xkzero all agree on, it’s that in the emerging mobile apps world we’ll see products increasingly targeted toward unique market segments. With Sage on the verge of releasing mobile apps for its North American ERP packages, we have been receiving increasing inquiries about how our iSales 100 app compares. The fact is we don’t know much of what Sage will be offering at this point, but we are certain that whatever it is, it will be different from our offering.  By their very nature, mobile apps need to be more stratified—as Pascal Houillon emphasized at the Sage Summit conference in Nashville last year—more focused. There will be no one size fits all sales app.

Here are some examples: A salesperson in the food and beverage space may need a mobile app to know exactly what their customer normally orders—perhaps to even copy one order from the last one. A construction company, however, wants a mobile app to provide job information—work in progress, approved revisions, cost overrun data, job profits and the like.  Someone selling textiles wants to know what pricing to offer when diving in the bins with a key customer at the Merchandise Mart.

Executives want what they want, and Customer Service Reps just want their customers to be happy and these days they need to have the tools, day or night, to make that happen.

We saw a demo earlier this week by Ray Thomas of MSI Data. He showed us a nifty app of theirs, native for either Apple iOS or Android, addressing the Mobile Field Service industries and now with integration to Sage 100 ERP (formerly MAS 90/200), done by Bob Richter and his team at ROI Consulting.

If you provide mobile service, require inspections, provide depot repair or have warranty work, contract work, technician scheduling and other field related requirements—and especially if you own Sage 100 ERP, it seems worth a good look.

The choices for mobile ERP will be expanding rapidly. And while there are many important considerations, the ability to meet your industry functional and intelligence needs is a good place to start.

Improved Work Flow And Search With Sage 100 ERP Version 2013 Visual Process Flows And GetX Search

By Paul Ziliak

Are you as aware of your processes as Jennifer Lawrence?

For those you you familiar with Sage ERP X3, you’ll recognize the Visual Process Flows added to Sage 100 ERP Version 2013.  Visual Process Flows are a pre-defined set of diagrams and work flows guiding the user from one system ERP task to the next.  They can be modified or you can add news ones as well.  In X3 training we learned that the Visual Process Flows are very useful particularly for new users.  (With X3 this makes a lot of sense because there are a lot of new users.)  With Sage 100 ERP version 2013 we now have a handful of new processes pre-defined as Visual Process Flows and I do think it they be useful in reducing some training costs for new users.  You should note that Visual Process Flows don’t really seem to save that much time for existing users when processing a new order. The jury is still out for how likely existing users are to adapt Visual Process Flows.

For that we recommend GetX Search for Sage 100 ERP by xkzero.  GetX takes a data first approach to Sage 100 ERP and the results a three dimensional:

  1. You can more quickly start a new Sales Order or Purchase Order by entering in anything fairly unique about that Customer or Vendor and then click ‘New Order’.  The result is reduced time processing orders, and happier customers because of it.
  2. You can find things in your system that otherwise might take forever, or you may never find at all.  In other words, GetX can save your back side.
  3. And also makes training new users easier.

When you are planning your upgrade for Sage 100 ERP version 2013 we hope you will consider downloading your free 30 day evaluation copy of GetX.  The trial is fully functional and it adds no real time to the upgrade so the risk for everyone is zero.  Any Sage 100 ERP reseller can get a one year license copy for free just by downloading, installing and registering GetX.  If you feel really ambitious then please watch this 4 minute 45 second YouTube video to learn everything you need to know about installing, configuring and benefiting from GetX.